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- #Using microsoft word on mac for desktop publishing how to
- #Using microsoft word on mac for desktop publishing pdf
- #Using microsoft word on mac for desktop publishing software
If you do not send the font files, and you only send the Word document, the service provider most likely will not have the same font installed. When you prepare to send your files to the service provider, any fonts you used need to be packaged along with your files.
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You can use any font that is installed in the font folder within your system folder, or any font you have activated using a program like Suitcase Fusion. Because the prepress department has to adjust your files, you will likely incur a slight charge for this. You can then place the JPG or PNG as a FPO (for placement only) and instruct the prepress department to replace the FPO with the vector file. If your project uses vector files and you need to insert them into Word, create a JPG or PNG of the file in MS Paint or another image program like Photoshop. Vector files are easily scaled and will not lose their clarity. We wrote the article “What you should know about LPI, DPI, and PPI” to help explain the differences.Īnother drawback to using Word is the inability to place vector files like EPS and AI files.
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Be careful when pulling images from the internet, or using Word's built in clip art service, as these images and clip art are probably not 300ppi. For this reason, when you send files to the service provider, include any images you used in the Word document so they can be replaced if they need to be.
#Using microsoft word on mac for desktop publishing pdf
Unfortunately, a drawback to using Word as a page layout program, is when saving as a PDF document, your images will be downsampled to 200ppi, even if the original has a higher resolution. Anything lower will have a fuzzy, pixelated look. Use High Resolution ImagesĪnytime you are working on a project that will be offset or digitally printed, your images and support files need to be a resolution of at least 300ppi. Placing duotone images from Photoshop is not allowed in Word, as you have to save the duotone image as an EPS or PDF file, and you can not insert an EPS or PDF into Word. You will need to instruct the prepress operator to change the colors to spot before proofing and plating. For two or more spot colors, you can choose other colors, but they will be RGB when you save the PDF file. If you are planning for your project to be a PMS (Pantone Matching System) spot color job, please work using only black as your color space. To find out the difference in RGB and CMYK, please read our blog article “Designing for Print: RGB vs CMYK”>. When you are designing a print media project, your color setup should always be in CMYK. If it is RGB, it will stay RGB once you export it as a PDF file. When you insert an image into your Word document, Word will retain the color of that image. Any other color selection you use will be a RGB value. The Word default text color choice is black. Understanding How Colors Are Treated in Word The placed PDF file can be stretched to make the margins even, but your text and images will be skewed. Placing an 8.5x11 size PDF into a 5.5x8.5 document and reducing to fit will cause uneven margins.
#Using microsoft word on mac for desktop publishing software
Then they will either send the PDF as it is through the impositioning software for plating, or place the PDF document in a page layout program, like InDesign, to enlarge or reduce based on the final size of your project.
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Printing companies will take your Word document and create a PDF from it. You should not use the default 8.5x11 page size for your document if the final size of your print media project is smaller or larger. If you need to adjust the margins, choose Page Layout > Margins and select one of the preset margins or you can set a custom margin. In the Custom Size box you can enter the width and height of your document. To change your document to a size that is not listed, scroll to the bottom and click More Paper Sizes. There are a few default sizes to choose from including Legal (8.5x14), Monarch (3.88x7.5) and Ledger (11x17). In the menu bar, choose Page Layout > Size. But what if your document needs to be smaller or larger? Instead of centering the information for a smaller size document within the 8.5x11 page, change the page size to the dimensions of your final printed piece. Word is a word processing application, so it makes sense that the letter size (8.5x11") is the default for a new document.
#Using microsoft word on mac for desktop publishing how to
If you have no choice but to use Word, we hope that this article will help you in using Word as a desktop publishing tool and how to prepare your files to send to a printing company. We also understand, that from a clients point of view, sometimes Word is all you have. As a printing company, we understand that. A quick Google search for using Word as a desktop publishing tool returns hundreds of blog articles about how bad Word is at desktop publishing.